Tag Archives: questions to ask my wedding venue

Questions Every Couple Needs to Ask Their Wedding Venue

Questions Every Couple Needs to Ask Their Wedding Venue

You’ve visited venues and poured over their brochures and you’ve fallen in love with a castle or old barn. But…before you get carried away and sign the contract or pay a deposit there are some important points to consider.

Here are my top questions to ask your venue to make sure it’s going to be perfect for your wedding day.

Questions to ask your wedding venue by JB Moments Photography

How many guests can the venue accommodate?

Make sure you sit and work out an estimate of how many guests you want to invite to both the reception and evening ‘do’ and make it one of the first questions you ask every venue.

Unless you can compromise on the guest list the number of people a venue can accommodate is a deal-breaking question.

Does the cost of the venue include everything?

If you’ve planned out your wedding budget, hidden extras are unwelcome.

For example, the charge for bottled water on the table is commonly forgotten about, adding a significant increase to the bill.

You also shouldn’t assume that VAT is included in your bill, be sure to ask before thinking you’ve grabbed yourself a deal.

What are the payment plan options and cancellation policy?

Find out how much the deposit is to secure the venue, along with how they accept the following payments.

Covid has unfortunately taught us all about cancellations so make sure you know what your venue’s policy is, should the unthinkable happen.

How many weddings does the venue accommodate on the same day?

When hosting your wedding at certain locations such as hotels it can be common that more than one wedding a day will be held there.

For some people, this may not be an issue, but it’s a must-ask question on your list of what to ask your wedding venue.

Non-exclusive use can change people’s minds regarding a venue so it’s best to know beforehand.

What are the alcohol rules?

You’ve got a lot to consider when it comes to the consumption of alcohol on your big day, so it’s worth asking what your venue does and doesn’t allow.

Check if a prepaid bar is available, or if guests can purchase their own drinks on the premises. If you want to bring your own alcohol, either for the full reception or for toasts, be sure to ask about corkage fees.

Some venues can be iffy about allowing alcohol favours as well so it’s worth checking.

What will the room layout be depending on final numbers?

A venue’s layout or room options can change significantly depending on the number of people on your guest list.

Many venues can appear very different once the layout has changed, making it a considerable factor in your search for the perfect wedding venue.

It’s also an aspect you need to confirm before you start planning your seating plan.

Do they offer catering or not?

Food plays a big part in your wedding day, and it takes a lot of consideration. That’s why it’s so important to make a note of your catering preferences when considering what to ask your wedding venue.

If the venue is providing food, have you discussed if that will be for both the reception and the evening reception?

It’s also vital you check that they can accommodate any dietary requirements you or your guests may have.

Does the venue offer overnight accommodation?

Ask if overnight accommodation is available, along with the number of people who are able to stay at your chosen venue.

It’s especially important if your venue is set away from other accommodation options, or if guests are traveling from afar.

What are the venue’s guidelines on decorating and extras?

When you go to see a venue you may instantly have a vision of what you want to do. It is a good idea that you consider if your vision coincides with the venue’s policies.

In terms of table decoration, check with your chosen venue whether or not they supply the chair and table covers, knives and forks, and glasses or if you have to hire them.

Special features such as candles and confetti aren’t permitted at every venue, so double check whilst you are there.

Where can we have our photographs taken?

Ahhh, the most important question in my opinion 😉 After all the time and effort that goes into your wedding day, you have every right to want to get the perfect photos in the right setting. Especially if you are paying money for a professional photographer. Scope out the venue and grounds – and make sure any bins or other non-romantic objects are stored out of sight.

Entertainment options?

You might have already planned out your first dance routine and know for certain that you need a DJ, but have you considered asking your venue about your entertainment plans?

Have a think about what your entertainment choices require, if you’re opting for a DJ is there going to be adequate electrical outputs and space for all of their equipment?

How long can we provisionally hold a date?

It’s wise to keep your options open at first, as plans can easily change, or you could find a venue better suited to you.

You need to know how long it can be held and on what terms.  You don’t want to end up disappointed because you’ve missed out on your dream venue.

Logistically speaking?

Do you need a venue that is completely disability-friendly or one that offers suitable parking for your guests?

Finishing time and sound limitations?

It’s always best to have all the relevant information readily available for yourself and your guests, so you don’t have any nasty surprises on the day. Know what to expect – you don’t want to find you’re getting ushered out of your own wedding unexpectedly at 10pm!Many venues (especially in residential areas) have rules and restrictions regarding sound. You need to check beforehand that your venue can accommodate the entertainment you have in mind, for the right number of hours.

Most importantly, remember to take notes of the answers your venue provides you. Ask them to pop them into an email or a letter to confirm the details in writing. To ensure no confusion can occur.

Key Questions To Ask Your Wedding Venue

Wedding Venues

Wedding Photographer in Glasgow - JB Moments Photography

Key Questions to ask your Venue

Obviously, the first question is – Is your venue available on the required date?

But when you are trying to select a venue for your wedding, forgetting to ask an important question could mean you end up selecting a venue that is missing a key element or costs you more than you first thought.

Below I have listed lots of relevant questions. I suggest you try and ask as many of them as possible to cover all possibilities. Your circumstances may change and questions that seem not important now may prove to be extremely important once your big day comes around.

Is your venue easy to find for guests?

Is your venue licensed to carry out civil weddings?

Will ours be the only wedding at your venue on our wedding day?

How many people can you accommodate?

How many car parking spaces are available?

Do you allow confetti to be thrown at the venue?

Do you allow candles to be lit in the reception room?

Wedding Photographer in Edinburgh

Do you have a noise limiter fitted or can we turn the music all the way up?

Are there any bedrooms over the dance floor?

Do you allow professional firework displays at your venue?

Do you offer the option of a marquee?
Are there separate rooms provided for the wedding, reception, meal, evening reception, etc?

Is there a room provided for the use of “wedding couple” for the day?

Is there a dressing room that the bride and bridesmaids can use prior to the ceremony?

When can we have access to begin setting up the room in terms of decorating it with balloons, flowers, banners, etc? (Morning of wedding, day before, etc?)

Wedding Photographer in Edinburgh

If the evening reception is being held in a room that is being used for something else earlier in the day, do you require the DJ/Band to set-up their equipment beforehand?

Is there an area that could be used as a crèche if needed?

Is there a quieter area for older guests to get away from the noise of a band/DJ?

If rooms are available for overnight accommodation, how many?

What are the costs for overnight accommodation? Is there a special rate for wedding guests?

Is breakfast included?

What is the checkout time the following day?

Do you have a room where you are able to store wedding presents until you are able to collect them and are you insured for any loss or damage to these presents?

Do you insist on doing all the catering?

Can you supply examples of suggested menus along with prices?

Do you include a cake stand and knife if required?

Do you have a preferred order of service (when and where do we cut the cake)?

What time do you offer an alcohol license until?

What time do you insist the reception finishes by?

Do you insist on supplying the wine and champagne?

If we are able to supply the wine, what do you charge for corkage?

Can we offer alcohol as favours? (some venues don’t allow miniatures which are popular favours)

Wedding Photographer in Edinburgh

Can you recommend preferred suppliers e.g. flowers, djs, photography, etc? Do you have promotional discounts with them?

I hope you can use this list to secure the venue of your dreams and that it helps inspire other questions you might want to ask.
Happy Planning!