Tag Archives: Wedding Planning

The Best Wedding Planner Apps

The Best Wedding Planner Apps

As wonderful as it is getting engaged to the person you love, planning a wedding can be stressful. The to-do list can seem never-ending or even where to start can be daunting!

I’ve rounded up some of the best apps to help you go from Bridezilla to Bride-chilla in a couple of taps.

Falkirk Wedding Photographer - JB Moments Photography

Appy Couple – Free

Fabulous puns aside this is a great app for keeping track of your guest list. You create a personalised wedding website used by both you and your guests. Instead of contacting everyone individually, you can share information, updates, and timings for the big day in one place, as well as send invites, collect RSVPs and manage the guest list. You can use it on top of sending physical wedding invites too, to keep track of attendees.

Honeyfund – Free

While this app doesn’t strictly help you plan your wedding it does help with the Honeymoon. It is a registry app that can help you save for your honeymoon. Instead of picking physical gifts, guests can purchase activities you want to do on your honeymoon or contribute to the overall holiday fund.

Bridebook – Free

Your whole wedding to-do list in one place. Bridebook has been hailed as the highest-rated wedding app in the world, and it’s easy to see why. If it’s hitting you just how much goes into planning a wedding, don’t fret, just download this app, make an account, input your wedding date, and Bridebook will help you sort it all out. It creates a customisable to-list with everything to consider, from finding wedding venues and suppliers to setting a budget and keeping track of expenses. There’s plenty of inspiration too, as you can browse through a selection of real weddings and get advice and ideas from wedding experts. Many local suppliers also offer Bridebook customers discounts as well (hint, hint, just saying!).

Joy – Free

Joy is similar to Bridebook in that it’s a mega to-do list in one place, but for the tech-savvy, it can also be used as your very own social media wedding hub. Everyone can create their own guest profiles, so people can connect before the actual wedding, and it can be used to share memories and pictures after the big day, too.

Pinterest – Free

From table decorations to bouquets, wedding dresses, and everything in-between. Pinterest is your go-to for wedding inspiration.

Wedbox – Free (with upgrade charges)

From the professional shots to the candid snaps, everyone will want access to the pictures and videos of your wedding – as will you. With Wedbox you and your guests will be able to upload photos in one place, so you don’t have to search through Instagram or rely on people using the custom hashtag after one too many glasses of fizz. The app is free to use but you can pay extra to download the highest quality images.

The Wedding Shop – Free

You can easily manage your gift list, choose products and browse lots of inspiration to make sure that your guests can find the perfect present to celebrate your marriage. You can also build a honeymoon, personal, or charity fund if a traditional gift list isn’t right for you.

Trello – Free

Not strictly a wedding planning app but if you love a to-do list more than anything else, you’re going to need Trello. This free planning app lets you build multiple to-do lists and assign tasks – and then move it into your completed column, which, let’s face it, is the MOST satisfying feeling.

You can use it for your own wedding planning tasks, but also if you are delegating to others, to keep on top of what’s being done. It would be especially useful if you’re planning a wedding abroad and want visibility of what your planner is working on, without having to be in constant communication.

Falkirk Wedding Photographer - JB Moments Photography

Headspace – Free Trial

Wedding planning can get a bit stressful from time to time. To avoid wedding planning burnout, it’s worth downloading an app like Headspace to help you take some time out and practice mindfulness.

You’re offered a free trial initially, then you can subscribe for either £9.99 per month or £49.99 per year. If you’re on a tight budget, it’s worth using it for the free trial and then taking note of the practices that work for you and keep them going after your trial has finished and you’ve cancelled your subscription.

Pantone Studio – Charges Apply

One of the factors you’ll want to consider early on in your wedding planning is your colour scheme, and Pantone Studio can help you do just that. You can build a colour palette of up to five shades to see how they work together. Better still, you can take a photo of an item you like, such as a bridesmaid’s dress, and see if it matches your theme, as the app will find the exact shade.

Falkirk Wedding Photographer - JB Moments Photography

Top Table Planner – Free

This easy-to-use app and website allows you to add tables, manage your guest list and keep revising your seating plan until you’re happy with who’s sitting where. Once it’s all finished, you can print out a seating plan and send a PDF to your venue to produce a definitive list of attendees and meal choices.

Mint – Free

Keep track of your spending and create a budget using this money manager and financial tracker app that brings together all of your bank accounts, credit cards and bills in one place.

Falkirk Wedding Photographer - JB Moments Photography

There you go! Hopefully, these app suggestions will help you plan your dream wedding and live appily ever after (sorry, not sorry!).

App prices correct at time of blog being written in April 2022. JB Moments Photography receives no commission for recommending these apps. BUT if any tech company wants to talk…I’m all ears!!


Wedding Planning – what should I do and when?

12 months + (or as soon as you get engaged)

• Set the date
Start your wedding planning twelve months or more in advance to ensure you get to book the venues and suppliers of your choice at the best prices. You could save money by booking a mid-week wedding instead of a Saturday.

• Decide whether to plan your own wedding
Or enlist the help of a professional wedding planner. You could plan the wedding yourself and call on the expertise of a wedding planner or stylist their experience is often worth its weight in gold.

• Send save-the-date cards
To make sure your guests don’t book their summer holiday and miss your special day. If you are booking a photographer see if they offer engagement shoots and use a cool picture for your save the date cards.

Wedding Photographer in Stirling - JB Moments Photography
My couple didn’t go with this design in the end but I thought it was such a cute idea.

• Set your budget
Make it realistic without going into debt and add in a contingency just in case.

• Draw up your guest list(s)
Try to make it equal and keep both families happy. Have a separate evening reception guest list if you want some work colleagues or friends of the family to come but you don’t know them well enough to invite them to the ceremony and the wedding breakfast.

• Book your venue(s)
The sooner you book your venues, the easier everything else will be to plan. You’ll need to book a venue for your ceremony (either a church, registry office or other licensed civil wedding venue) and a venue for your reception, for your wedding breakfast and disco or other after-dinner entertainment. Take into account seating capacity, room hire costs, catering options, indoor and outdoor settings for photographs. You could save thousands of pounds by booking out of season – many venues have fantastic winter wedding offers too.

• Appoint bridesmaids, a best man and ushers
Choose from close friends and family who are nearby ideally and, ahem, thoroughly trustworthy!

• Book your photographer and videographer
Find a wedding photographer who offers the style of photos you are looking for (traditional, contemporary, reportage style or a combination), meet with them personally, ask to see their portfolio and also a whole album from one wedding. Also, see my blog 10 things to ask your wedding photographer.

• Meet your minister/registrar
They’ll be able to answer all your questions about the ceremony.

• Book a DJ/band/entertainers
You might want to book a DJ to dance the night away or hire a live band or classical musicians for your reception. Some couples like to have a singer perform a live solo piece at their ceremony, others book magicians or celebrity lookalikes for their evening reception just to add a sense of fun!

• Book caterers if needed
If the reception venue you have booked is not doing your catering then you’ll need to consider hiring outside caterers or, if your budget is tight, catering the wedding with buffet party platters from your local supermarket.

• Book your cars
You’ll need to book one bridal car for you and the person giving you away and you may also want to book a second or third car for your mother and bridesmaids. If you want to make it easier and fun for all your family and friends – book a bus! You could get some amazing wedding photos of you and your guests atop a vintage double-decker bus!

• Book your florist
Decide how many flowers you would like and where, or if you’re on a tight budget, invest in everlasting silk flowers that can be sold on after the wedding. A combination of real and silk flowers can also work. Ask your local florist for advice.

• Book a toastmaster
You might think you don’t need a toastmaster or master of ceremonies, or be worried that having one will make your wedding day feel too formal. They’re worth their weight in gold for ensuring everything goes to plan at the right time, in the right place and with the right people. A lot of venues offer this as part of their package so be sure and check.

• Book your honeymoon
Whether you’re planning just a honeymoon or a whole wedding abroad, book it in your maiden name and use your existing passport, then change all your documents to your married name when you return.

• Take out wedding insurance
It’s not costly and could save you thousands if a supplier suddenly lets you down. It’s worth it just for peace of mind!

• Decide what kind of wedding dress you want
If you’re having a couture wedding dress made for you then you’ll need to start this process now. If you’re ordering a designer dress then allow 4-6 months and if you’re buying off-the-peg or second-hand, 4-6 weeks before should be fine for alterations if needed.

• Start your healthy eating diet and exercise programme
Whether you want to lose weight or simply tone up for your wedding day and honeymoon, there is no better time to start than now! Go to the gym together as a couple or go with a friend. You’ll never have such amazing motivation to look good again!

6 months +

If you’re planning to DIY some aspects of your wedding – such as making your own invitations, table centres, cake or favours, then you will also need to build in time for practice as well as production – just to be on the safe side! Now is the time to start.

• Order/make your wedding invitations
Don’t forget all the other wedding stationery including orders of service, place cards and thank you cards.

• Order the wedding cake
Or cupcakes or ‘cheese cake’, or have your wedding cake homemade.

• Buy your wedding shoes and accessories
Get your shoes in good time for your first dress fitting, and your tiara and veil in time for your makeup and hair trial. Choose what jewellery and any other bridal accessories you will wear.

• Book your make up artist and hairdresser
Speak to several to find the one that’s right for you, then book a hair and makeup trial complete with your tiara and veil if possible.

• Buy your bridesmaid’s dresses and suits for the groom, best man, ushers and any flower girls or page boys.

• Book the honeymoon suite

3 months +

• Have your wedding dress altered
And then don’t lose any more weight!

• Buy your wedding rings
Make sure they are both the right size and that your wedding ring will sit comfortably alongside your engagement ring if you plan to wear them together.

• Send your wedding invitations
Traditionally they are sent out 6-12 weeks before the wedding but you can send them sooner if you prefer. Include information for your guests on overnight accommodation, transport, parking and any dress code if appropriate. Include reply cards to ensure they all RSVP and ask your guests if they have any specific dietary requirements. Or use a free wedding website like www.gettingmarried.co.uk

• Order your venue décor and table decorations
Including table centrepieces and traditional wedding favours thought to bring good luck.

• Decide if you are having  a gift list
Make it available to all your wedding guests (through your invitations) and your wedding website if you have one.

• Choose wedding music and readings
Your minister/registrar will be able to advise further. Or check out my wedding music blog here.

• Buy gifts for the best man, ushers and bridesmaids
And bouquets of flowers for the mothers of the bride and groom. Personalised gifts with your own message engraved make very special keepsakes.

• Arrange to have any vaccinations done
If required for your honeymoon.

• Start to plan your hen and stag parties
With the help of your best man and chief bridesmaid respectively.

1 month before

• Arrange for a final fitting of your wedding dress
And bring along your mum, sister or best friend too!

• Reconfirm the wedding arrangements with all your suppliers
Speak to them personally and make sure you have confirmation of dates, places and times in writing from them.

• Have your last nights of freedom!
And don’t do anything you wouldn’t want him/her to do… Wear L plates if you want to!

• Finalise the seating plan
And make your table planner for the reception so guests know where to sit.

• Contact any guests who have not replied to your invitation
The venue and the caterers will need to know final numbers at least 1-2 weeks before. Parents are great at helping to chase up RSVPs so rope them in to do some chasing for you!

• Arrange a date to pick up any hired suits
And make a note of when they need to be returned – give that honour to your best man.

• Write the wedding speeches
Either have it written by a professional speech writer or write from the heart, and then practice, practice, practice…

1 week before

• Have your hair trimmed and/or coloured
Then you’ll know it’s looking its best for your ‘up do’ or curls on the big day, but only do as planned in your hair trials – this is not the time to experiment with a new colour or drastic style changes!

• Pack for your honeymoon
You’re going on the holiday of a lifetime!

• Wear-in your wedding shoes
Don’t wear bridal shoes outside, but do wear them around the house to make sure they’re comfy on the day.

• Create a wedding emergency kit
Include makeup, a compact mirror and powder, lipstick, tissues etc – anything you think you might need on the day. Ask your chief bridesmaid or your mum to carry your bridal kit for you.

• Order your foreign currency for your honeymoon
And make any other last-minute arrangements.

• Buy ivory wedding umbrellas
If the weather ahead looks rainy invest in some bridal umbrellas or for a sunny day, pretty parasols. Check and see if your Photographer brings any before you buy. Some, like me, do!

• Have your beauty treatments
Go for pre-wedding and honeymoon waxing or fake tanning in good time before the big day. Get eyebrows shaped and anything else that needs attention done the week before, not the day before.

• Find your ‘something old, something new, something borrowed, something blue’
Ask your mother or grandmother for something old, the rest is easy and a silver sixpence is meant to bring good luck.

• Hand over the supplier list of contacts to a designated person
Give the list of all the wedding suppliers involved in your wedding day with their contact details and times they are meant to arrive, in case they need to be contacted, to your best man and/or chief bridesmaid and then do not give it all another thought!

The day before

• Have the day off to relax
Don’t go to work, spend the day with friends or family and don’t do anything too exhausting.

• Drop off anything you need to at the venue(s)

• Have your nails manicured
Book it for the afternoon to avoid chips and breaks.

• Try to get an early night
You’re getting married in the morning!

On your wedding day, the one thing you should try to keep in mind is that it’s not the end of your wedding planning, it’s the beginning of your marriage. So whatever may happen on the day, your marriage is what really matters most, and that’s why it will be a wonderful day you’ll remember for the rest of your life.

Wedding photographer in Edinburgh - JB Moments Photography

Happy Wedding Planning!

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